Cloudwide DMS (Document Management System) provides a simple and secure online space to collaborate on electronic documents and files. Secure access can be provided to team members and/or customers. No special software is required to use the service. Files are stored securely on our servers and accessed from any computer with a modern web browser and an Internet connection.
Cloudwide DMS is a dedicated private cloud service, not a shared resource. A customised instance of the service is setup for each customer. Only that customer and their authorised users can access the system. This means you aren’t sharing the software with hundreds of other companies and their users.
System Features:
Upload documents and files of any format
Handles large files (hundreds of megabytes)
Store and share all types of documents
Versioning: The DMS keeps a record of different document versions and comments
Tagging system to assist with archiving and searching
Controlled access to optimise collaboration on documents
Text documents and presentations can be created or edited directly in Cloudwide DMS without the need for any additional software on your computer
Flexible workspace management - individuals and teams can organise their data and files and share them with other authorised users
Option of SSL encryption
Case Study
A law firm that specialises in property and planning needed to provide an easy and secure means to share documentation with their clients. Many of these clients were in different cities and countries. This made it difficult to provide them with access to documents that needed their input in an acceptable time frame.
Email wasn’t an option as many of the documents being sent were too large for email to handle. Sending emails back and forth was also confusing as there may be dozens of amendments being made to documents and contracts. Clients were also worried about the lack of security inherent with email.
Sending the documents by post or courier was out. This method added unacceptable delays to a process that needed to be managed within tight time constraints.
Solution
Cloudwide DMS was used to provide a Document Management System (DMS) to handle the document feedback and amendment process. Each client had their own secure workspace within the DMS, accessed with their own personal login. Each Solicitor was able to manage their own clients within the DMS. Clients could only see documents pertaining to their case.
Contact us for more information about Cloudwide DMS.
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@Parkers_Hove Thanks very much for the recommendation!
System Features:
